WinRep – Functionality

Ship´s reporting and information system

WinRep is used for reporting information relating to vessels calls in ports. The system enables reporting in a standardised way so that the information can be further processed and analysed. Various validations ensure that the data is correct and accurate.

Information registered on board each vessel in the fleet is sent via a communication system to the head office of the owner/operator where it is stored in a structured and for all vessels common database. Additional and value added information can then be entered by the head office. Examples of such information are handling and stevedoring costs in the ports, costs for bunker etc.

When using the WinRep database as the source of information a number of reports can be produced.

WinRep also contains modules for information about vessels´ positions at sea and in port. This information is reported in the same way as port call information.

A separate module handles follow up of cargo claims.

The different modules are integrated with each other but can be used separately.

Reporting of port call information

Reporting of port call information describes various events and actions in ports and terminals. This is called the Voyage/Port/Terminal Report.

Upon the departure from a port the information registered is transmitted to the head office system.

Reporting of ship´s positions

Each ship reports on a regular basis its position. Information registered is:


  • Sea position; Date/time, longitude, latitude, ETA port, wind and sea conditions, bunker status, speed, remark
  • Arrival information; Date/time, port, bunker status at arrival, bunkering during voyage, tugs at arrival, remark
  • Departure information; Date/time, departure from port, ETA in next port, bunkering while in port, bunker status at departure, tugs at departure, remark

In order to avoid double work the position information is integrated with the Voyage/Port/Terminal reporting module.

This information is transmitted to a central office position system.

Reporting of cargo claims information

Reporting of cargo claims information is a head office function.

A claim case can be connected to a Voyage/Port/Terminal Report, for verification purposes.

Various claims status reports are produced based on different information, e.g. claims in a port, for a shipper, commodity etc.

Reports and inquiries

The system contains a number of reports and inquiries. For each of these, selection parameters can be specified about e.g. a vessel, vessel type, port, period, commodity, shipper etc.

The reports are entirely based on reports from the vessels (Voyage/Port/Terminal Report) and on additional cost information entered from the office function.

Examples of reports are the following:

Traffic and Cargo Handling Reports


  • Cost Production Report
    Calculates production costs such as total cost per ton, production per ton and hour and the net production.
  • Quantities handled in a port
  • Vessels Statistical Report
    Gives key information about respective vessel such as sailing-trips between a pair of ports; voyages, number of port calls done, departure date/time, arrival date/time, duration, nautical miles and average speed, bunker consumption etc.
  • Nautical miles sailed between ports
    This report presents information about sailing-trips between a pair of ports.
  • Sludge Report
    Gives information about quantities and costs for sludge handled during the port calls. A selection can be done between paid or free sludge.


Reports for cost follow up

Information reported by the vessels is completed with cost information from the office. A number of reports enable cost follow up. These reports are also used for checking the accuracy of the data reported.


  • Costs for a Port of Call
    Specifies costs per account number per port of call.
  • Account totals.
    Calculates total costs per account number for each vessel. Examples of accounts are stevedoring, overtime, guarantee time etc. A group of vessels can be selected instead of an individual vessel.
  • Bunker adjustment report.
    This information can be used with the Voyage Estimate module.


Vessel Position Reports

Based on positions reported by the vessels the following reports can be produced.


  • Current positions
    This report gives the current i.e. last reported position of each vessel in the fleet. Integration to graphical map display can be done.
  • Vessel position history
    Gives the position history of a specified vessel. This can be used e.g. for route analysis.


Claims Report


  • Claims status report
    The claims status report gives a specification of the status of the various claims. It gives details about respective claim and amount settled and not settled.
  • Claims statistics on various levels such as port, cargo type, shipper, vessel etc.


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